Differences

This shows you the differences between two versions of the page.

--- booking-policy [2023/03/14 16:12] – [How do I add a booking to the CUBIC calendar?] jonas
+++ booking-policy [2025/04/01 09:32] (current) – [Prime time bookings] ari
@@ Line 5: / Line 5: @@
 Researchers can book scanning time directly in the CUBIC Calendar. The CUBIC booking calendar can be accessed here:
-http://www.cubic.rhul.ac.uk/PerlCal/index.html
+https://www.supersaas.com/schedule/cubic/Scanner_Booking_System?view=month
 ==== Starting a new project ====
-**Note:** Before scans can be booked for a new project, users must follow the steps outlined in the “Starting a new MRI study at CUBIC” document, available on the CUBIC Wiki.
+**Note:** Before scans can be booked for a new project, users must follow the steps outlined in the [[new-starter|New starter guide]] document.
 ==== How do I set up an account on the booking calendar? ====
-New users should email Ari (<ari.lingeswaran@rhul.ac.uk>) to setup a password for them.
+Please get in touch with Ari (MRI Operations Officer; <ari.lingeswaran@rhul.ac.uk>), if you require login credentials.
 ===== When can I scan at CUBIC? =====
@@ Line 23: / Line 21: @@
-Scanning with the support of an MRI technician can be booked directly in the CUBIC Calendar weekdays between 9am – 4.30 pm. This is defined as prime-time scanning.
+Scanning with the support of an MRI technician can be booked directly in the CUBIC Calendar weekdays between 9am – 4.30 pm. This is defined as **prime-time scanning**.
 Prime time scanning days are shared across the partner institutions and are allocated as follows:
-    • Monday – Surrey
+    * Monday – Surrey
-    • Tuesday - RHUL
+    * Tuesday - RHUL
-    • Wednesday - Roehampton
+    * Wednesday - Roehampton
-    • Thursday - RHUL
+    * Thursday - RHUL
-    • Friday - Brunel
+    * Friday - Brunel
+Charges will be applied for the duration during which the MRI lab is occupied for the experiment (i.e. including setup time). Bookings can be made in chunks of 15 minutes. Please try not to leave gaps less than an hour between bookings if this can be avoided.
 ==== Non-Prime time bookings ====
@@ Line 38: / Line 37: @@
 Scanning outside of prime-time hours should also be booked in the CUBIC Calendar. This can be any day of the week or the weekends, on a first come first served basis for all users.
-**Note:** Scanning participants requires two //Authorised Persons// (one must be fully-qualified) and at least one of the APs must be an employee of one of the institutions. During prime time, Ari (or his substitute) counts as one fully qualified AP and the user has to provide one additional AP; during out-of-hours scanning, users must provide two APs (see: Section 4 of the CUBIC rules of operation).
+**Note:** Scanning participants requires two //Authorised Persons// (one must be fully-qualified) and at least one of the APs must be an employee of one of the institutions. During prime time, Ari (or his substitute) counts as one fully qualified AP and the user has to provide one additional AP; during out-of-hours scanning, users must provide two APs (see: Section 4 of the {{ :cubic_rules_of_operation_2017-09-20.pdf |CUBIC Rules of Operation}}). Users can also use the Participants and APs wanted or available forum on the CUBIC Wiki to search for alternative APs, and also post in the #ap-needed channel of Slack.
-To find out how to become a CUBIC AP please consult the guide on the Wiki and Appendix 2 in the CUBIC rules of operation (also available on the CUBIC Wiki).
-===== How do I add a booking to the CUBIC calendar? =====
+To find out how to become a CUBIC AP please consult {{ :cubic_aptraining_requirements.pdf|Procedure for becoming an approved MRI operator (AP)}} and Appendix 2 in the {{ :cubic_rules_of_operation_2017-09-20.pdf |CUBIC Rules of Operation}}.
-Once you logon to the CUBIC calendar, to make a booking follow the instructions below.
+===== How do I add a booking to the CUBIC calendar? =====
-Click on the UPDATE button on the top right-hand corner. A web form will appear as below.
-{{:makeabooking.png?800|}}
-Select the date, type in the start and end times (use colon to separate hours and minutes; example 10:15) and select am/pm. The shortest bookable time is 15 min and time slots should be multiples of 15 minutes (i.e., avoid 40 or 50 minute long slots). Please try not to leave gaps of less than an hour between bookings if this can be avoided.
-**Title:** name of the project (and the first name of researcher if possible)
-**Description:** You can insert participant number, session number, protocol to be used, etc. RHUL users only: please indicate the grant to be charged.
-Click //Submit Event.//
-The dates with events booked would appear as Bold blue where the dates without any events appear as grey.
-If you click on a particular date, you will see the list of events booked for that particular day. If an event was booked by you, there will be options to delete or edit them.
+Once you logon to the CUBIC calendar, to make a booking follow the instructions {{ :cubic_scanner_booking_system_info_2023.docx |here}}.
@@ Line 68: / Line 52: @@
-//*RHUL users: please note that cancellation charges apply – please consult the [[charges-cancellation-policy|Charges and cancellation policy]] before cancelling bookings.//
+//*RHUL users: please note that cancellation charges may apply – please consult the [[charges-cancellation-policy|Charges and cancellation policy]] before cancelling bookings.//
 ==== How do I cancel a booking in the CUBIC calendar? ====