Differences

This shows you the differences between two versions of the page.

--- charges-cancellation-policy [2023/06/22 12:07] – [What if I need to cancel a scan?] carl
+++ charges-cancellation-policy [2024/02/08 12:51] (current) – [How do I book piloting and development scans?] carl
@@ Line 8: / Line 8: @@
 RHUL users with external grant funding are charged a flat rate (currently £550/h) for use of the scanner at any time (weekdays, evenings and weekends). Users without current grant funding can scan at a reduced rate (currently 10% of the full rate), subject to agreement with the CUBIC Director (please consult the Staff intranet research pages on Moodle for current policies). Normally, no charge is made for piloting and technical development scans (see the //How do I book piloting and development scans?// section below).
+The MRI Operations Officer and CUBIC director keep a record of all scan hours (required in case a grant is audited) and to enable charges to be made. How scanning time is charged at the full rate is funder specific and is specified (by R&I) at the time the grant is submitted. This can be summarised as follows:
+**i. Directly allocated funds** (‘DA’ typically UKRI) –grants are charged at a monthly flat rate from the time the grant is awarded for MRI access. The PI is able to use the facility for the duration of the grant for the number of hours that were costed.
+For example:
+A 36 month project has costed 120 hours (@ £550 ph) with £66,000 being costed as a directly allocated budget.  A monthly charge (of £1833) is setup by Research Finance from the grant start date for MRI access. The Cubic Director keeps a record of actual usage with the PI having guaranteed access for 120 hours for the duration of the grant. Any unused funds cannot be ‘banked’ as credits for future used once the grant has ended.
+**ii. Directly incurred costs** –(‘DI’ costs eg ERC, Wellcome, other charities, some US funders, etc). A verifiable auditable trail of usage and charges is required. The grant is charged (quarterly) for the actual hours used.
+For example:
+A 36 month project has costed 120 hours (@ £550 ph) with £66,000 as a directly incurred budget project.  The MRI director informs Research finance of actual usage and these hours are charged at the rate specified in the initial funding application. Any unused funds cannot be ‘banked’ as credits for future used once the grant has ended.
+**Other sources of funding**
+PhD studentships and other ad-hoc sources of scanner income will be charged in full at the start of the project if possible rather than charged by usage. The student will have access to the scanner throughout the project for the number of hours specified in the application.
 ===== Booking and cancellation policy =====
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 Please follow the instructions in the [[booking-policy |Scanner booking policy]] document on the wiki.
-==== How do I book piloting and development scans? ====
+===== How do I book piloting and development scans? =====
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 Before starting to book participants, it is advised that you arrange a meeting with Ari in the MRI suite to set up a draft protocol for the study, and develop a detailed piloting plan that allows you to: test/develop new sequences, adequately test stimulus presentation, assess data quality/effect sizes your paradigms, and ensure participant comfort for your protocol.
+For more info on piloting, check out our [[piloting-guide|piloting guide]].
 ===== What if I need to cancel a scan? =====